Asset Management Software for Uniform and Laundry Tracking

RFID Technology’s primary application and use is management of assets and what makes the solution work is a sophisticated Asset Management Software. Assets can include anything, including products, uniforms, machinery, vehicles, all the way to people. Even though all of these assets can be tagged using RFID tags and data collected by RFID readers, here is where most of the similarity ends. This is because all of these assets are so different and are managed in much different way. There will be a specific process for management of stationary assets and mobile assets, assets within the facility, assets going to vendors, customers or employees and back. Some assets will be tracked for maintenance purposes, certification or inventory, some for security or efficiency. This makes requirements for every asset management software unique and there arises a need for custom solution.

One of quite complex solutions is managing uniforms, for instance in military or hospitality environment. Because of the uniform inventory is usually large and each garment has a multi-stage lifecycle from purchasing through daily use, cleaning, and dispensing to personnel, all the way to final disposal, it requires a comprehensive asset management software system within the company. Such system should be also cloud-based for easier deployment within large facility or multiple locations and possibly interoperable if the cleaning or laundering is being outsourced.

The asset management software gathers data from the RFID readers placed within various points throughout the items life-cycle. For processing items one or few at a time, handheld readers or smart tables are used, for bulk processing dock door or portal readers are the best choice. Each garment has an RFID tag attached or sewn in after it is purchased and subsequently, the information about the item is entered into the inventory including the tag’s unique ID. As the uniform moves to the storage location, gets dispensed to the employees, gets picked up after use and sent for laundering, the inventory system updates the item’s status and location.

We at RUFUtech have developed several similar asset management software systems that help manage large amounts of inventory and provide real-time visibility, which saves on purchasing items that are misplaced, forgotten or hard to locate and increases efficiency of laundry, pickup, dispensation and order processing.